WELCOME TO ESCO FINTECH

Bill Verifier and Bill Approver users with GTN DDO ADMIN role can perform this activity. User manuals are available in the IFHRMS Portal page.

-Please click “Add to favorites” -Choose data from responsibility -Click GO -Select the role -Click add to favorites -Click apply. If issue persists still, kindly clear the cookies, catches, history files.

The new post creation option available in Treasury Admin. Please contact your respective District Treasury.

-Navigate to HRMS -Navigate to Employee profile.

-Navigate to HRMS -Click on Transfer and posting -Click on transfer order entry -After completing transfer order entry and completing the 3 level approval process, update Relieving order entry.

If employee is transferred within the same department , the Office would be displayed based on Employee’s Mapped Department (HOD). Please check if employee is tagged to wrong HOD code. Otherwise, the concerned office may not migrated.

In the Employee’s Joining office, Joining admin role may not be assigned, Please check the Joining office Establishment office approval group. The “Joining admin” check box should be checked.

In the Joining office, Joining admin role should be assign to only one HR approval group. If multiple such entries exist, pleas retain the correct one and mark an end date for other employees. Please repeat the process again.

After successful completion of Transfer Order entry and Relieving Order, the particular employee will be available in Joining Office initiator login under: HRMS → Transfer and posting → Joining report entry → My saved list.

Please check whether the relevant post is vacant. To check vacancies, please refer below path. HRMS → Report Viewer → Post details report

Please check whether employee is tagged to any post.

Provision has been provided in Establishment section (Human Resource) to load balances. Please refer below path. Human Resource → Leave Process → Leave Balance Update Web ADI

In Establishmen section, the Employee details report is provided for this purpose. Please refer below path for the same. Human Resource → Report Viewer → Employee list view details report.

The Employee list view details report is available for this. Path to refer: HRMS → Report viewer → Generate employee list.

Please check the Post Details report to see whether the relevant post is vacant before employee creation process. Path to refer: Human Resource → Report Viewer → Post Details Report

Paths to refer: Human Resource → Report Viewers → Check Employee list view details → Click on Action button on right side → Select Report format as Excel select → Fill To code, DDO Code and Office name → Click on continue → Click on submit → Download Report. Human Resource → Report Viewers → Check Post vacancy details → Click on Action → Choose Report format as Excel → Enter To code, DDO Code and Office name → Click on continue and submit → Download report.

Please check if the Employee user’s person type is Approved Probationer in Employee list view details report.

Note: -These processes can only be processed for Ex - employee and Employees who have passed away. -If addition of IT and IT cess are required, please add to dues and deductions before Supplementary run and complete 3 level approval process -If Leave balance is not added, please do the following: Human Resource → Leave process → Leave balance → Call Web ADI → Click on Create → Download → Now maintain effective date as: date before retirement date (or) date before Date of Death → Upload. -Please add Bill Group for Ex-Employee. -Please check Bank account number is correctly updated. Also, please check if Temporary post continue order has been added. Please check Bill group is added. Step 1: Please check/add nominee details: Human Resource → Employee profile → Enter Ex-employee ID (11 digit) → Click on Go → Click update → On the left side bottom, Click on “Update family members details” → Click on “Add contact” → Choose Government employee or Non-government employee → Enter details → Review → Submit → Complete three level approval process. Step 2: Human Resource → Leave Process → Encashment of leave → Encashment of EL → Click on EL nominee/UEL nominee → Select employee type as Ex Employee → Click Requery → Enter Employee ID → Click on Go → Click on Action → Click on Create → Enter Details → Click on Review → Select Approval Group → Submit → Complete 3 level approval process. Step 3: Human Resource → Leave process → Encashment of EL/UEL of PA Encashment leave → Click Encashment of EL/Click UEL of PA → Select Employee type as Ex-employee → Requery → Enter Employee ID → Click on Go → Click on Action → Click on Create → Click on Review → Select Approval Group → Click on Submit → Complete 3 level approval process. Step 4: Finance → Payroll → Process → Select Employee type as ex Employee → Click on search → Enter Employee ID → Click Supplementary bill → Select Bill Type as EL Encashment → Click on Submit → View Request ID → Click ok → Check Request Monitoring status (should be Normal). Check Result: Select Month/year as Feb 2020 → Select Bill type → Select bill group → Select Employee type as Ex-employee → Click on search → Check dues and deductions. Step 5: Finance → Payroll → Generate bill → Click Supplementary run bill → Select year → Select bill type → Select bill group → Enter Employee name → Select Employee type as Ex employee → Search → Select check-box → Click generated bill → For question “Do you want to generate bill?”, select yes → Check Request Monitoring status if normal → View output → Bill number (16 digit) should be shown. Step 6: Bills → Archive bill → Select Financial Year → Select bill type as EL /UEL → Click on Go → Click on Bills details → Check Bill Status is Draft → Click on Details(Add attachments, Check bill amount, Beneficiary details (bank account number, IFSC code , branch name),Enfacement slip, HOA code) → Select Approver Group → Click on Forward. Step 7: Click on Verifier notification → Check status is Verified → Check Approver notification is Approved → Navigate to Bills → Click on Archive bill → Select Financial → Click on Go → Click on Bills details → Check Bill status is Approved by DDO → Click on Details → Click on Forward to Treasury → Check that Bill no & Treasury ref no are shown.

Path to follow: Human Resource → GTN Pay service → Rent recovery details.

Human Resource → GTN pay service → Click on Rent recovery details → Enter Employee ID → Click on Go → Click on Action button → Click Create → Click Fill the details → Complete 3 levels of approval → Finance → Payroll → Process check elements → Check Result → Set mark for recalculate → After processing, please check again.

Steps for the Old office: -Transfer order -Relieving order Steps for the New office: -Joining reports -Click on My Saved List -Employee Record should be shown If it is not shown, please try the process once again before contacting helpdesk.

Human Resource → Click on Transfer & posting order → Select transfer order → complete 3 levels of approval → Relieving order → complete 3 levels of approval.

Human Resource → Click on Transfer and posting → Click on Joining reports → Click on My Saved List → Make Joining entry → Complete 3 levels of approval.

Human Resource → Click on Transfer and posting → Make Promotion entry → Complete 3 levels of Approval.

Human Resource → Click on Transfer and posting → Make Deputation entry → Complete 3 levels of approval.

If transfer and Relieving order wrongly processed to Main office Instead of Sub office, Joining office can be change by Individual employee self service option. Please follow the below path: Employee Login- → Self service- → Transfer joining reporting- → Select Transfer order- → Select Joining department- → Select Distrct - → Select joining office( Correct reporting office/Sub office)- → joining date- → Then submit.

If employee is transferred within the same department , the Office would be displayed based on Employee’s Mapped Department (HOD). Please check if employee is tagged to wrong HOD code. Otherwise, the concerned office may not migrated.

In the Employee’s Joining office, Joining admin role may not be assigned, Please check the Joining office Establishment office approval group. The “Joining admin” check box should be checked.

In the Joining office, Joining admin role should be assign to only one HR approval group. If multiple such entries exist, pleas retain the correct one and mark an end date for other employees. Please repeat the process again.

After successful completion of Transfer Order entry and Relieving Order, the particular employee will be available in Joining Office initiator login under: HRMS → Transfer and posting → Joining report entry → My saved list.

Please check whether the relevant post is vacant. To check vacancies, please refer below path. HRMS → Report Viewer → Post details report

Please check whether employee is tagged to any post.

Provision has been provided in Establishment section (Human Resource) to load balances. Please refer below path. Human Resource → Leave Process → Leave Balance Update Web ADI

In Establishmen section, the Employee details report is provided for this purpose. Please refer below path for the same. Human Resource → Report Viewer → Employee list view details report.

The Employee list view details report is available for this. Path to refer: HRMS → Report viewer → Generate employee list

Please check the Post Details report to see whether the relevant post is vacant before employee creation process. Path to refer: Human Resource → Report Viewer → Post Details Report

Paths to refer: Human Resource → Report Viewers → Check Employee list view details → Click on Action button on right side → Select Report format as Excel select → Fill To code, DDO Code and Office name → Click on continue → Click on submit → Download Report. Human Resource → Report Viewers → Check Post vacancy details → Click on Action → Choose Report format as Excel → Enter To code, DDO Code and Office name → Click on continue and submit → Download report.

post related details are check with following navigation in HR initiator → reports → post occupancy details report

Please check if the Employee user’s person type is Approved Probationer in Employee list view details report.

Note: → These processes can only be processed for Ex → employee and Employees who have passed away. → If addition of IT and IT cess are required, please add to dues and deductions before Supplementary run and complete 3 level approval process → If Leave balance is not added, please do the following: Human Resource → Leave process → Leave balance → Call Web ADI → Click on Create → Download → Now maintain effective date as: date before retirement date (or) date before Date of Death → Upload. → Please add Bill Group for Ex-Employee. → Please check Bank account number is correctly updated. Also, please check if Temporary post continue order has been added. Please check Bill group is added. Step 1: Please check/add nominee details: Human Resource → Employee profile → Enter Ex-employee ID (11 digit) → Click on Go → Click update → On the left side bottom, Click on “Update family members details” → Click on “Add contact” → Choose Government employee or Non-government employee → Enter details → Review → Submit → Complete three level approval process. Step 2: Human Resource → Leave Process → Encashment of leave → Encashment of EL → Click on EL nominee/UEL nominee → Select employee type as Ex Employee → Click Requery → Enter Employee ID → Click on Go → Click on Action → Click on Create → Enter Details → Click on Review → Select Approval Group → Submit → Complete 3 level approval process. Step 3: Human Resource → Leave process → Encashment of EL/UEL of PA Encashment leave → Click Encashment of EL/Click UEL of PA → Select Employee type as Ex-employee → Requery → Enter Employee ID → Click on Go → Click on Action → Click on Create → Click on Review → Select Approval Group → Click on Submit → Complete 3 level approval process. Step 4: Finance → Payroll → Process → Select Employee type as ex Employee → Click on search → Enter Employee ID → Click Supplementary bill → Select Bill Type as EL Encashment → Click on Submit → View Request ID → Click ok → Check Request Monitoring status (should be Normal). Check Result: Select Month/year as Feb 2020 → Select Bill type → Select bill group → Select Employee type as Ex-employee → Click on search → Check dues and deductions. Step 5: Finance → Payroll → Generate bill → Click Supplementary run bill → Select year → Select bill type → Select bill group → Enter Employee name → Select Employee type as Ex employee → Search → Select check-box → Click generated bill → For question “Do you want to generate bill?”, select yes → Check Request Monitoring status if normal → View output → Bill number (16 digit) should be shown. Step 6: Bills → Archive bill → Select Financial Year → Select bill type as EL /UEL → Click on Go → Click on Bills details → Check Bill Status is Draft → Click on Details(Add attachments, Check bill amount, Beneficiary details (bank account number, IFSC code , branch name),Enfacement slip, HOA code) → Select Approver Group → Click on Forward. Step 7: Click on Verifier notification → Check status is Verified → Check Approver notification is Approved → Navigate to Bills → Click on Archive bill → Select Financial → Click on Go → Click on Bills details → Check Bill status is Approved by DDO → Click on Details → Click on Forward to Treasury → Check that Bill no & Treasury ref no are shown.

Path to follow: Human Resource → GTN Pay service → Rent recovery details.

Human Resource → Click on Transfer & posting order → Select transfer order → complete 3 levels of approval → Relieving order → complete 3 levels of approval.

Human Resource → Click on Transfer and posting → Click on Joining reports → Click on My Saved List → Make Joining entry → Complete 3 levels of approval.

Human Resource → Click on Transfer and posting → Make Promotion entry → Complete 3 levels of Approval.

Human Resource → Click on Transfer and posting → Make Deputation entry → Complete 3 levels of approval.

Report has been providet to extract and verify bank details which is attached in HRMS Report Human Resource → HRMS Report → report viewer → Ex-employee/Employee Bank Details report.

Human Resource → GTN pay service → Click on Rent recovery details → Enter Employee ID → Click on Go → Click on Action button → Click Create → Click Fill the details → Complete 3 levels of approval → Finance → Payroll → Process check elements → Check Result → Set mark for recalculate → After processing, please check again.

Steps for the Old office: → Transfer order → Relieving order Steps for the New office: → Joining report → Click on My Saved List → Employee Record should be show → Tansit period pay entry If it is not shown, please try the process once again before contacting helpdesk.

Check whether the Employee tagged to any post. If not map the post through HR → Post Mapping → Post mapping WebADI → click Call WebADI → map the Employee to post and upload and then check in Employee search page. OR If post mapped but not displayed, then check the approval group mapping against the post of Employees in HR → Post mapping → Post mapping details update → select office name, post type and position radio button. If the post not mapped/mapped to any other group click on update and map the correct approval group and click save button and check in search page

Yes, System not restricting to calim monthly process.Validation exists in system, Claim entry should not be submitted for the same period for which already claimed

Approval ID → GTN Functional Administrator Department → Click Home → Click Ex-Employee creation → Click Cal webAdi → Enter Derails ( Must enter Bank Account Details , Date Format 01-Jul-2020 ) → Upload → Created Ex-Employee I'd . Same like Death Employee also can able to create. Note: 1. HRMS → Report → GTN Ex Employee Report → Action → continue → Submit → Monitoring Request status- Normal → completed- View output- Excel → 11 Digit

First, check employee's next increment date in employee list view details report. If wrongly shown, then kindly raise the ticket with increment date change request or update the pay in update salary page. Path: HR Initiator -> Report viewer -> Employee List view details report. Please check Stop Annual Increment entry page of the employee, if status flag showing "Yes", kindly change the flag to "No". Path : HR --> GTN Pay Service --> Stop Annual Increment. Check whether the Pay element is added or not and check assignment status.

Kindly share the budget format through mail.

In path Finance→ Bills, instead of choosing details option, kindly choose update option. The bill page will show. Click save button and then forward.

Please check functional role assigned to this approver. If Functional role is assigned, but issue still exists, kindly share a mail to helpdesk.

EB card, telephone number, vehicle number, beneficiary (other than Employee) etc Path to follow: Finance→DDO master

Finance → Bill → Bills Report → GTN beneficiary details

Finance → Bill → Create bill → Fill all details → Continue → Click add line (fill all the details) → click add beneficiary (choose the beneficiary) → save → upload the attachment → choose common approval group–>forward. *Note:- attachment must*

Finance → Payroll → Click on E-payment returns → Click date → Select type like : Employee, DDO ,others → Search Result list shows detail and reason for E-payment returns. Please check the bank account number in Employee profile or beneficiary details.

Finance → Payroll → E-payment returns → Select date → select Employee → search → (add Bank details) → select and click generate bill Go to Bill → Select bill type → e-return → Click go → Bill number shows → select details ( click approval group - check bank account details and amount ) → complete 3 levels of approval → get treasury reference number and approve till L3 Audit level

If mentioned points are missing, then E-payment return has to be done: •Enter beneficiary name (Eg: As per the bank passbook name : bank of India , IOB ) •Bank account wrongly entered like: zero missing in prefix , one number missing in account number. •IFSC code wrongly entered in bank details.

Please ensure that you launch reports or submit concurrent requests by selecting parameters of your associated office. Please don’t run/open reports without any filter criteria of office or employee.

• In Treasury Audit level process, return for correction should not be used for Salary/ Supplementary/Non salary Bills, other than contingencies bills (telephone, electricity & schemes bill etc) which is created from bill module. •Audit L1 / L2 can’t reject any bill. If they want to audit, it shall be provided in remarks by selecting all check audit points and finally L3 (TO /ATO) can reject any bill. •At Treasury audit level, either bill shall be passed / Rejected (Audit).

•Finance → Bill → enter bill number → GO → click print symbol → check outer page → download. •Finance → payroll → report → Click ECS data report → Action → Enter bill number → continue → submit → Request Monitoring status-normal completed → view output → download (check beneficiary detail and bank details) •Finance → payroll → Report → enfacement slip → Action → Enter bill number → continue → Submit → request monitoring status → view output (check HOA)

Follow the below path: Finance → Bills → Bill reports → E-Payment Return Adjustment Abstract Report

FiNance → Bills → Click Archive Bills → Select Financial Year

Yes, Annexures would be attached automatically while generation of bills.

Kindly share the budget format through mail.

In path Finance → Bills, instead of choosing details option, kindly choose update option. The bill page will show. Click save button and then forward.

Please check functional role assigned to this approver. If Functional role is assigned, but issue still exists, kindly share a mail to helpdesk.

EB card, telephone number, vehicle number, beneficiary (other than Employee) etc Path to follow: Finance->DDO master

Finance → Bill → Bills Report → GTN beneficiary details

Finance → Bill → Create bill → Fill all details → Continue → Click add line (fill all the details) → click add beneficiary (choose the beneficiary) → save → upload the attachment → choose common approval group–>forward. *Note:- attachment must*

Finance → Payroll → Click on E-payment returns → Click date → Select type like : Employee, DDO ,others–>Search Result list shows detail and reason for E-payment returns. Please check the bank account number in Employee profile or beneficiary details.

Finance → Payroll → E-payment returns → Select date → select Employee → search → (add Bank details) → select and click generate bill Go to Bill → Select bill type → e-return → Click go → Bill number shows → select details ( click approval group - check bank account details and amount ) → complete 3 levels of approval → get treasury reference number and approve till L3 Audit level

If mentioned points are missing, then E-payment return has to be done: • Enter beneficiary name (Eg: As per the bank passbook name : bank of India , IOB ) • Bank account wrongly entered like: zero missing in prefix , one number missing in account number. • IFSC code wrongly entered in bank details.

Please ensure that you launch reports or submit concurrent requests by selecting parameters of your associated office. Please don’t run/open reports without any filter criteria of office or employee.

In Treasury Audit level process, return for correction should not be used for Salary/ Supplementary/Non salary Bills, other than contingencies bills (telephone, electricity & schemes bill etc) which is created from bill module. • Audit L1 / L2 can’t reject any bill. If they want to audit, it shall be provided in remarks by selecting all check audit points and finally L3 (TO /ATO) can reject any bill. • At Treasury audit level, either bill shall be passed / Rejected (Audit).

• Finance → Bill → enter bill number → GO → click print symbol → check outer page → download. • Finance → payroll → report → Click ECS data report → Action → Enter bill number → continue → submit → Request Monitoring status-normal completed → view output → download (check beneficiary detail and bank details) • Finance → payroll → Report → enfacement slip → Action → Enter bill number → continue → Submit → request monitoring status → view output (check HOA)

Yes, Post verifying / listing of performers only any action should be done, Also we have displayed tip messages in bill page for DDOs reference.

Click on approval group then click whether it is Module name Deposit icon then click update button and change the new IVA id and office.

Yes, Treasury level using Deposit creation /DDO's level using Deposit payment advice

Deposit Treasury level First time create Deposit amount alos Treasury level updated

3 type of error shown Closeing /Open balance /Missing challan

Some details fill share the details L3 level update Tocode/ DDOcode /Deposit no/Deposit Requst no /HOA /DH Finacial year Closing balance year /Deposit type

Some details fill share the details L3 update Tocode/ DDOcode /Deposit no/Deposit Requst no /HOA /DH Finacial year Closing balance year /Deposit type /Challan no /challan date/challan amount (same as any payment details missing this format update

kindly do following navigation: deposit initiator → finance → deposit → reports → TA 22 deposit register report

Finance - Deposit icon click the Depsoit reports show and select the TA22 Register report input the Deposit no and period after submit ; moniter request complete click the view output show the report

deposit related e payment return bills check in following navigation:Finance → deposit → e-payment return

Deposit PD account open in with proceeding letter copy contact to your respective treasury office create the depoist section

Click on Deposit icon → Deposit Reports → TA22 reports

By using portal URL www.karuvoolam.tn.gov.in Login with User id:11 diget number and password put open after portal page → Create challan click

Challan created Two method Single user /Multiple user

Click on Challan Create Employee/pensioner /DDO and then Pensioner

Now 4 type of bank added State bank of india / Bank of baroda /indian /indian over seas

Challan Created shown error for Muluple Contributor Error

In first From /TO date format wrong / Remark most of character type/time out process /HOD code select wrong

In Challan two type amput paid Oline /Offline method

Enter IFHRMS Portal Page → Check e-Challan Tab → Click Challan Search Tab → Then Fill Challan Number and Captcha

It's Available for IFHRMS Portal Page. User Entered Login Page then Check Challan Receipt/Sub Type Button for Near IFHRMS Button

Open Karuvoolam website → www.karuvoolam.tn.gov.in → After Login → Click Echallan tab → choose create challan → give correct remitter type → fill the details and submit

Kindly check correct HOD given or not.

After login → Click Challan Receipt/Sub type → An Excel file will download → check in that file

Click add row in service details → can add multiple rows for different heads belongs to same HOD .

Finance → Deposit icon click the Depsoit reports show and select the TA22 Register report input the Deposit no and period after submit ; moniter request

Human Resource → GTN Pay service → Update salary

Human Resource → GTN Pay service → Temporary post details.

Residence Type might not have been updated for such employees. To update: Human Resource → GTN Pay service → Rent Recovery Details.

Human Resource → GTN pay service → Click Update salary → Enter Employee ID → Click Go → Click on Details → Click on Action button → Click on Create → Enter the details → Complete 3 levels of approval.

Human Resource → GTN pay service → Click on Annual increment → Click on Action button → Click on Continue → Click on Submit. This should complete normally. Pay details should have increased.

Human Resource → GTN pay service → Click on Pay delete option → Choose (01 or 02 increment) delete → Check pay details.

Human Resource → GTN pay service → Open Temporary details → Call WebADI → Open Excel → Fill the details → Oracle upload → Check Temporary post end date. (OR) Finance → Payroll → GTN post type and HOA change → temporary post end → Click on Oracle → Click on upload → check details

Bill DDO users under Finance role are able to do this. Path for the same: Finance → Payroll Service → Dues and Deductions

Create Batch provision is enabled for Initiator ID only. Please refer approval group.

Finance → Payroll service → Dues and deductions.

Finance → Click on Payroll service → Click on Due and Deduction → Click on Create Batch → Select Change existing entry → Click on Next → Add Row → Search employee name → Add due and deduction → Enter Value → Click Validate and Save → Click on Next → Select Approver group → Submit → Complete 3 levels of approval. Finance → Payroll → Process → Elements → Check → Result → Mark for recalculate. All dues and deductions will be shown correctly.

While change existing entry, uncheck “Reject if future entry exists”.

Check the effective date for element deletion.

Finance- Payroll → DDO Master → Select Pay Bill Group → Enter Bill Group Name → Post type → Select HOA → Select Approver group → Click on Submit → Complete 3 levels of approval.

First check if correct HoA and post are updated in employee list view details. Finance → Payroll → Search → Select employee → Select Add/Update bill Group → select correct Bill group → Enter effective date → Submit → Monitor status (OR) Finance → Payroll → Add Bill Group WebADI → Call WebADI → Select Name and HOD bill group → Click on Oracle → Upload.

Check if Bill group HOA and employee’s Post HOA are same.

After updating Dues and deductions, follow the path: Finance → Payroll → Result page → Select employee → Set mark for recalculation.

Before processing SLS Bill, kindly update SLS Initiation entry and sanction order entry. After successful completion of approvals, process SLS Bill.

The relevant process was not done in establishment (Human Resource) Eg. Surrender Leave (Initiation / Sanction) not done. Salary Arrear – Retro Element was not attached with relevant bill payroll period.

Please check if employee category is IAS (All India Service).

EmployeeEmployee Type NMP Employeesnoon meal Employee ICDS Employeesicds

Please check it Employee type is correctly updated.

Please check if Employee type and residence type are updated.

Please check Employee type(judicial judge), time scale level and hra residence type.

Pay + DA-10%

Pay + DA-12%

-Pay-12%-

Please check DOJ, DOR, Employee type, effective date.

Please check if Employee type is TN Govt Servant and the time scale.

Please check if Employee type and time scale are correctly updated.

Check the following: Deduction- correct NSD, correct beneficiary name, account number and IFSC code details.

Steps to follow: Create a new Excel sheet → Enter 11 digit IFHRMS employee ID → Save as excel.xls format(excel 97-2003 template ) → Navigate to Finance → Payroll → Result → Bulk mark for recalculation → Choose file → upload. In a few seconds, the entry should be updated.

Please check the respective request number in monitor request status view output.

Please check if the Employee’s mapped bill group HOA and employee’s tagged post HOA are not same.

Temporary post continuation order is not updated.

Steps to follow: Finance → Payroll → GTN Post type and HOA update WebADI.

HOA can be added for a particular post. Please generate post details report and check whether the post is available with Wrong HOA or is not available for particular HOA. For new post creation, kindly share new post creation details with GO order copy.

-Please check IVA roles for all modules like HRMS, finance, budget proposal, budget transfer -Check if Post mapping , bill group mapping and HOA are correctly assigned ( check Employee list view details report) -Please check Employee list view if all fields are correctly updated, such as date of birth, date of retirement, Active assignment user name . -Please check if Employee type is correctly updated like : TN Govt Servent /ICdS /nmp /Aided staff -HRA residence type -Grade name ( time scale ) -Temporary post continuation order date for temporary employee -In Employee list view, IFHRMS user id

Issues listed below: -HOA correctly updated in Employee list view (issue: DP code wrongly updated” occurs, HOA code is wrongly mapped to bill group.) -Temporary post continue order (issue: position type needs to updated ) -Bank account details need to be checked (issue shown:bank number not exist) -Bank account details in FINANCE → PAYROLL → REPORT. -Finance → payroll → select bill group → click element details → all elements should show -Payroll → Report → GTN element entry report (all Elements should be attached) -Kindly concentrate on DDOs with more than 100 Employees... Like : police, judicial dept medical department, BEO ,BDO , icds* -Employee list view - maximum cover dues element like Pay ,Da ,HRA ,MA ,PP (personal pay) ,SP (special pay)

-Employee type, residence type, post name, user name, grade name (time scale level) are correctly updated. -MA fraction, pay fraction, hra fraction should show in result.

GPF subscription shall be updated twice in a year and it can be reduced only in March.

GPF-eligible employees are attached in elements page. GPF subscription would be stopped 4 months before employee retirement date (refer GPF rules).

GPF / TPF eligible employees would only be listed. Check DOJ (Date of Joining). If employee joined on or after 01-04-2003, he/she will not be eligible for CPF.

Please check role HR initiator. This is available under Advances reports tab. Path: Human Resource → Advances → Reports → Advance Migration → Create Account Head

New Approval Group can be created in the school and make CEO as Approver for that Group. In this way bill can be presented to Treasury. However, the accouting will be happened against the DDO code of the school from where the bill is presented.

Human Resource → GTN Pay service → Update salary

Human Resource → GTN Pay service → Temporary post details

Residence Type might not have been updated for such employees. To update:Human Resource → GTN Pay service → Rent Recovery Details.

Human Resource → GTN pay service → Click Update salary → Enter Employee ID → Click Go → Click on Details → Click on Action button → Click on Create → Enter the details → Complete 3 levels of approval.

Human Resource → GTN pay service → Click on Annual increment → Click on Action button → Click on Continue → Click on Submit. This should complete normally. Pay details should have increased.

Human Resource → GTN pay service → Click on Pay delete option → Choose (01 or 02 increment) delete → Check pay details.

Salary arrear bill employee shows mutiple time due to below reason: Salary arrear multiple time processed. Solution: Select name in result page and click remove from current payroll. (Note: Process salary arrear supplementary run only one time)

Open Excel in that type employee ID and save as 2003-97 excel workbook. After initiator login → finance → payroll → results → select period,bill type and paybill group → Click bulk mark for recalculation and then choose above excel file → submit

Human Resource → GTN pay service → Open Temporary details → Call WebADI → Open Excel → Fill the details → Oracle upload → Check Temporary post end date. (OR) Finance → Payroll → GTN post type and HOA change → temporary post end → Click on Oracle → Click on upload → check details

Beneficieries account number & IFSC code change for following navigation:Finance initiator → finance → DDO master → gtn beneficiery bank details update webadi

Kindly update employee temporary post details in following navigation: HR → GTN pay service → temporary post details update webadi.if post name was not shown in webadi mentioned post is vacant kindly contact HOD

Employee type GIS & Noon meal employee only elegible for GIS

Only one time generate supplementary bill of same type for concerned employee.to check the bill is already generated in following path:Finance → payroll

Bill DDO users under Finance role are able to do this. Path for the same: Finance → Payroll Service → Dues and Deductions

Create Batch provision is enabled for Initiator ID only. Please refer approval group.

Finance → Payroll service → Dues and deductions.

Finance → Click on Payroll service → Click on Due and Deduction → Click on Create Batch → Select Change existing entry → Click on Next → Add Row → Search employee name → Add due and deduction → Enter Value → Click Validate and Save → Click on Next → Select Approver group → Submit → Complete 3 levels of approval. Finance → Payroll → Process → Elements → Check → Result → Mark for recalculate. All dues and deductions will be shown correctly.

While change existing entry, uncheck “Reject if future entry exists”.

Check the effective date for element deletion.

Finance- Payroll → DDO Master → Select Pay Bill Group → Enter Bill Group Name → Post type → Select HOA → Select Approver group → Click on Submit → Complete 3 levels of approval.

First check if correct HoA and post are updated in employee list view details. Finance → Payroll → Search → Select employee → Select Add/Update bill Group → select correct Bill group → Enter effective date → Submit → Monitor status (OR) Finance → Payroll → Add Bill Group WebADI → Call WebADI → Select Name and HOD bill group → Click on Oracle → Upload.

Check if Bill group HOA and employee’s Post HOA are same.

After updating Dues and deductions, follow the path: Finance → Payroll → Result page → Select employee → Set mark for recalculation.

Before processing SLS Bill, kindly update SLS Initiation entry and sanction order entry. After successful completion of approvals, process SLS Bil

The relevant process was not done in establishment (Human Resource) Eg. Surrender Leave (Initiation / Sanction) not done. Salary Arrear – Retro Element was not attached with relevant bill payroll period.

Please check if employee category is IAS (All India Service).

Employee Employee Type NMP Employees noon meal Employee ICDS Employees icds

Please check it Employee type is correctly updated.

Please check if Employee type and residence type are updated.

Please check if Employee type and residence type are updated.

Please check Employee type(judicial judge), time scale level and hra residence type.

Pay + DA-10%

Pay + DA-12%

Pay-12%-

Please check DOJ, DOR, Employee type, effective date.

Please check if Employee type is TN Govt Servant and the time scale.

Please check if Employee type and time scale are correctly updated.

Check the following: Deduction- correct NSD, correct beneficiary name, account number and IFSC code details.

NSD Master details shall be viewed by referring below path Finance → Payroll → NSD details

Steps to follow: Create a new Excel sheet → Enter 11 digit IFHRMS employee ID → Save as excel.xls format(excel 97-2003 template ) → Navigate to Finance → Payroll → Result → Bulk mark for recalculation → Choose file → upload. In a few seconds, the entry should be updated.

Please check the respective request number in monitor request status view output.

Please check if the Employee’s mapped bill group HOA and employee’s tagged post HOA are not same.

Temporary post continuation order is not updated.

Steps to follow: Finance → Payroll → GTN Post type and HOA update WebADI.

HOA can be added for a particular post. Please generate post details report and check whether the post is available with Wrong HOA or is not available for particular HOA. For new post creation, kindly share new post creation details with GO order copy.

- Please check IVA roles for all modules like HRMS, finance, budget proposal, budget transfer - Check if Post mapping , bill group mapping and HOA are correctly assigned ( check Employee list view details report) - Please check Employee list view if all fields are correctly updated, such as date of birth, date of retirement, Active assignment user name . - Please check if Employee type is correctly updated like : TN Govt Servent /ICdS /nmp /Aided staff - HRA residence type - Grade name ( time scale ) - Temporary post continuation order date for temporary employee - In Employee list view, IFHRMS user id

Issues listed below: - HOA correctly updated in Employee list view (issue: DP code wrongly updated” occurs, HOA code is wrongly mapped to bill group.) - Temporary post continue order (issue: position type needs to updated ) - Bank account details need to be checked (issue shown:bank number not exist) - Bank account details in FINANCE → PAYROLL → REPORT. Finance → payroll → select bill group → click element details → all elements should show - Payroll → Report → GTN element entry report (all Elements should be attached) - Kindly concentrate on DDOs with more than 100 Employees... Like : police, judicial dept medical department, BEO ,BDO , icds* - Employee list view - maximum cover dues element like Pay ,Da ,HRA ,MA ,PP (personal pay) ,SP (special pay)

Employee type, residence type, post name, user name, grade name (time scale level) are correctly updated. MA fraction, pay fraction, hra fraction should show in result

GPF subscription shall be updated twice in a year and it can be reduced only in March.

Check Employee category and post

Check that in Employee list view details report

Click on finance - Payroll - NSD details

Click on finance icon payroll then click reports and then go to action button against the ECS data before bil generation after completion of status it will give result

Click on dues and deductions and put the element value as zero

not used for refresh button,only used for Refresh Processing data box

Pay value only used for monthly monthly changes value and standard value only used for constant values

Must Check Employee pay information ,employee type ,Residene type ,grade name were updated or not

Check Employee pay information ,employee type ,Residene type ,grade name were updated or not

mentioned employee bill process already done in same bill type & same payroll month.kindly check following navigation.Finance initiator → finance → payroll → result

After the payroll run process,employees bill group change Or employee bill process was hold to process the remove from current payroll: Finance → payroll →

GPF-eligible employees are attached in elements page. GPF subscription would be stopped 4 months before employee retirement date (refer GPF rules).

If CCA eligible only for new station and not for old station, Add CCA with effective date of new office joining date ( CCA Elgible start date). Follow below path. Finance- → GTN pay services- → Dues and Deductions → Effective date(New Station joining date or CCA eligible start date)Create Batch → Crate New entry → Add CCA → Give full month CCA value (Dont enter Old CCA amount field) then click validate&Save → Verify and approve.

Use Refund employee and refund Employee Supplementary run. Follow the below path: 1.Finance → GTN pay services → Dues and Deductions → Effective date(Payroll month first date)Create Batch → Crate New entry → Add fund Employee (Element) → Give amount & Head of account ( Already excess recovered) then click validate& Save - → Verify and approve. 2.Finance- → Payroll → Process → Process supplementary run → Type: Refund Employee. Then check result and genarate the bill number

All the post details correction could done by HOD level. DDO can reach their respective HOD with corresponding post related Government Order.

If CCA eligible only for old station and not eligible for new station, Delete CCA with delete type as End Date. Follow the below path. Finance → GTN pay services → Element entry Delete → Effective date(Transfer month first date) → Select CCA element → Deletion type ( End date) → End date( Old station relieving date/Old station CCA eligible date) → Verify&Approve.